QuickBooks Online or QuickBooks Desktop – Choose Wisely

Ever since the evolution of technology, users have been grappling over different software usage, their benefits and suitability. Talking about the QuickBooks as a popular accounting software because of the rich range of features it offers, there has been a consistent discussion over its different versions. QuickBooks desktop version became popular in 1990s among its users and they were quite happy and contended with its benefits, unless the new versions like QuickBooks Online, QuickBooks Pro etc. were not launched by Intuit. Today, the most daunting question is – which version to opt for?

Though, there is neither clear nor certain answer to this question, a better understanding of QuickBooks online and QuickBooks Desktop can help users decide which version suits their requirement and budget.

Many accounting experts encourage the use of QuickBooks Online over QuickBooks Desktop, as they opine that QuickBooks online being cloud based, is actually more user friendly, easy to use and competent. Nevertheless, there are accountants who resolve that QuickBooks online is inefficient and lacks in features.

This article will help my readers in choosing the right software for them. As a matter of fact, whichever QuickBooks version you buy, you will get all the features. The only thing that creates all the difference is the way you interact with these features.

Let us have a look over the prevailing scoop about QuickBooks Desktop and QuickBooks online.

QuickBooks Online is the winner in terms of Users and Permissions:

You need to buy a user license in case of QuickBooks Desktop and only one user can access it, whereas two, three or five users can access QuickBooks online as per the plan you buy.

QuickBooks Desktop is restrictive in terms of use:

As the name suggests, you need to cling your chair to use it and access it. To add on, you need to buy a Mac version, if you are using Mac. Whereas, QuickBooks online gives the freedom to access it from anywhere and anytime.

Data Back Up:

When you buy QuickBooks Desktop version, you need to be backing up your data timely. Being cloud hosted, QB Online does not demand to take data back up as the data remains in constant back up mode only. However, you will need desktop, if you are using Microsoft Office or Quicken for accounting in order to import data.

Access to the Sales Lead Management tool:

With QuickBooks Desktop version, you can access lead center and create your financial reports, sales reports and industry specific notes. So, if you need any of these, it means your business needs QB Desktop and not the Online version.

QuickBooks Desktop costs enough for additional features:

As a QuickBooks Desktop user you might be already paying for its support and if you plan to go for automatic back up, automatic bank connection and cloud hosting benefits, you will have to pay extra. So, you may plan to scratch back some of the features for the cost you have to pay for these features. However, all such features are inclusive in Online version.

QuickBooks Online offers App feature:

Being cloud based, QuickBooks Online offers free mobile apps for Android gadgets, iPhone and iPad. Since, the Desktop version gets locally installed, you cannot expect the free apps.


In case of QuickBooks Desktop, you need to pay one time for a span of time and you can use it the way you want. As an owner of QB Desktop, you can run its copy in any of your company if you own more than one companies, whereas, you will have to purchase a new subscription for each of your company.

Again, if we consider the lucrative discounts you can avail on each purchase of your online subscription and the cost you will have to spend on each additional features you may favour QuickBooks online in terms of prices as well.

QuickBooks desktop lacks automatic updates, so, it will cost you extra while getting it updated for the software updates, whereas, QBooks online gets updated at the time of renewal of the subscription. Considering all, if you wish to mitigate all the fuss, you can opt for QuickBooks Online Version.

Internet Speed:

Your QuickBooks online is completely dependent on the speed of your internet, whereas you need not at all worry about internet speed fluctuations in case you are a QuickBooks Desktop user. You can access your files anytime with no internet as a Desktop version user.


You can avail around 250 add-ons, if you are using QuickBooks desktop version and somewhere around 280 add-ons if you are using QBooks Online. However, you need to check the integrated apps and the integrated system before choosing one, as there are certain apps which are supported by one and not supported by another version.

User Interface:

QuickBooks online comes with more user friendly and easy to use interface. It is pleasing to user eyes and all the features are where the user expects them to be. Though the expert users of QB Desktop resolve that you need to play the click game for a single task which you do not require while using QuickBooks Desktop. If you are not an expert accountant, then QBooks Online is your solution in order to avoid the verbosity associated with accounting.


As a QuickBooks user you need to understand the fact that both are different versions, so they are different and you need to choose as per your specific business requirement. For example, you know that you need to make data reports, QBooks Desktop is the right choice. In case you need to operate from different locations and more than one user need to access the QuickBooks company file, you should opt for QB Online Version. Thus, you cannot adjudicate, which one is better as all depends on your business' requirement.

You can get in touch with QBOffers Quickbooks Support Phone Number +1(844) 763-5794.

Author provides information about QuickBooks online and QuickBooks Desktop. We aim to render the friendly QuickBooks Services to our customers. Know more about Quickbooks Customer Care Support Phone Number for any Issues & Enquiry – qboffers.com .

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