So you are a small or mid-sized accounting firm. You host a huge amount of data belonging to clients from all over the world. Here's the question – how do you manage such a vast volume of data from dozens, if not hundreds of clients? Indeed, for accounting firms, things can get overwhelming, especially during the tax season. You will need a way to handle multiple clients efficiently and accurately.
Cloud computing is the best way to get access to the latest accounting software and it is something your accounting firm should consider making use of. Cloud accounting is the buzz word in accounting; it offers a way for a number of users to work on the same accounting files at the same time, no matter where they are in the world.
Here's how Cloud Accounting helps you manage multiple clients…
1: More Effective Collaboration
With cloud accounting, you will be able to communicate with multiple clients separately and simultaneously. All accounting applications that are hosted on the cloud can be easily accessed on the internet by different users. This ensures that your clients are able to collaborate on specific accounting files, no matter where they are in the world, even when they are hundreds of miles away from where you are. With cloud accounting, there's no reason to do to the work within an office cubicle, you can as well operate while on a vacation in France. You can control the amount of access each client gets to a file and can manage their editing privileges.
2: A Wide Variety of Accounting Software
QuickBooks for Accountant is one of the best accounting software out there for CPAs and accountants. It comes with a number of built-in features that allow you to work with multiple clients with ease. Similarly, there are a number of great tax preparation and accounting software out there, such as Sage, Drake, ProSeries and more. You just have to look for them. Working with such a wide variety of software allows you to deliver the best possible results. You can switch from one software to another, depending on your requirements. This is possible with cloud accounting.
3: Tracks All User Activities More Effectively
As said earlier, the cloud allows for collaboration in real time. However, this should not be taken to mean that anyone can do whatever they wish with the accounting data. With cloud hosting, you can track the logs of all activities performed by a number of different users, and track the changes made to the data by each user as well. You will know when someone has updated a file almost instantly. So there's no need to email a client to ask them what they are doing with a particular file. So when a client updates a file, you can track the changes made by them and perform your tasks based on that.
4: Gives You The Ability to Switch Plans as You Wish
A big advantage of cloud accounting is that you can switch plans as you wish. You can scale up or scale down the plans depending on your immediate requirements. You are in control at all times. You can opt for a pay-as-you-go plan and increase or decrease your resources depending on the number of clients being handled at a particular point of time.
I am a cloud hosting expert. I work with Elucentra Cloud Services. It is an emerging QuickBooks Hosting provider. Elucenta hosting service eases complete access to your QuickBooks files just as you access it on your local laptop or PC, from anywhere.